SessionLab
What is SessionLab?
SessionLab is a workshop and training session design tool built for facilitators, trainers, and learning designers. It provides a visual session planner where you can structure workshops using timed activity blocks, draw from a library of facilitation methods, and collaborate with co-facilitators in real time. Rather than managing event logistics, SessionLab focuses on the design of the session itself — helping you think through the flow, timing, and methodology of your workshops and training programs.
Key Features
- Visual session planner — drag-and-drop agenda builder with timed blocks for each activity, automatic time calculations, and a clear visual overview of the entire session flow.
- Facilitation method library — access to a public library of hundreds of facilitation techniques and workshop activities contributed by the community, which can be dropped directly into your session plans.
- Real-time collaboration — co-design sessions with colleagues simultaneously, share plans with stakeholders for feedback, and manage versioning to track changes over time.
- Professional exports — generate polished PDF, Word, and PowerPoint documents from your session plans with customizable layouts and your organization’s branding.
- AI assistant — built-in AI that helps generate activity ideas, refine session structures, and suggest facilitation methods based on your workshop objectives.
Pricing
| Plan | Price | Key Details |
|---|---|---|
| Free | $0/month | Up to 3 session plans, drag & drop builder, PDF export, public library access |
| Individual | $9/month (billed annually) | Unlimited sessions, professional exports, custom logo, multi-day sessions, shareable agendas, AI assistant (50 requests) |
| Pro | $15/member/month (billed annually) | Shared workspace, unlimited collaborators, real-time collaboration, PowerPoint export, versioning, AI assistant (200 requests/member) |
| Business | $23/member/month (billed annually) | Multiple workspaces, organization-wide templates, session delivery reporting, SSO, priority support, AI assistant (500 requests/member) |
| Enterprise | Custom pricing | All Business features plus dedicated support, custom integrations, API access, advanced security, facilitator performance tracking |
All paid plans are billed annually. The Individual plan is designed for solo facilitators, while Pro and Business plans support team collaboration with per-member pricing. Business plan invoice billing is available for teams of 5 or more seats.
Pros & Cons
SessionLab fills a unique niche that general-purpose project management or event tools do not cover: the detailed design of workshop sessions. The visual timeline with timed blocks makes it easy to see whether your agenda is realistic, and the facilitation method library is a valuable resource for discovering new activities. The collaboration features work well for co-facilitation teams, and the export options produce professional documents that can be shared with clients or stakeholders. The free plan, while limited to three sessions, is enough to test the core experience.
The main limitation is scope — SessionLab is purely a design and planning tool and does not handle event logistics like registration, participant communication, or scheduling across multiple sessions at a conference. The per-member pricing on team plans can add up for larger facilitation teams. Some users find the interface takes time to learn, particularly when working with complex multi-day sessions or breakout groups. The AI assistant, while helpful, is limited by request quotas on each plan tier.
Verdict
SessionLab is the leading tool for facilitators and trainers who want to design well-structured, thoughtfully timed workshops. Its visual approach to session planning, combined with the facilitation method library and collaboration features, makes it uniquely valuable in a space where most people still rely on spreadsheets or documents. If you regularly design workshops, training programs, or facilitated sessions, SessionLab will meaningfully improve your planning process and the quality of your session designs.